Google Mail allows you to use multiple email accounts as sending email accounts. This can be done in the Google settings, Accounts and Import, "Send mail as:". But for Google to fetch Email you need to add an account to the "Check email from other accounts" area.
This is tutorial is how to set up your Google Email account to fetch and receive email from another NON-Google email account. And more…
Login to the Google Email account you wish to use. E.G.: In Google Chrome simply open a new tab and click on the Gmail in the top right OR click the 9 dots and select Gmail from the apps list.
Click the settings cog (⚙️) at the top right>See all settings
Click on Accounts and import
OR
simply click here ⚙️ to go to directly to the correct page.
Find the "Check email from other accounts: " and click on "Add an email account".
In the yellow dialogue box enter the email address for the external email account to connect to and click Next >>
Gmailify
Gmailify is a feature that brings all of Google perks and benefits of Gmail to supported email accounts (Usually Hotmail, Outlook and Yahoo Mail).
If the dialogue states that "Gmailify is not available for this provider", then you would then only have the option to "Import the emails from my other account (POP3)".
POP 3 Settings
Using the second option : Import the emails from my other account (POP3)
Select the option "Import the emails from my other account (POP3)" and click Next>>
Enter the mail settings for external email account as follows:
Username: This is usually the full email address
Password: The password for that email account
POP Server: This is usually "mail.domain.co.uk" (change the domain to your email's domain name and ensure to the correct second level notation - .co.uk or .net or .uk).
Tick the box "Always use a secure connection (SSL) when retrieving mail." and change the Port No to Port: 995
Tick the box "Label incoming messages:"
Click Add Account>>
You should get a dialogue stating "Your mail account has been added"
To send email as the external email account user select the radio box that says
"Yes, I want to be able to send mail as …"
Click Next>>
In the information dialogue box you can change the name that the recipient will see or leave as it is (recommended). The reply to address will be your email address for the external email account.
Leave the box ticked for "Treat as an alias."
Treat as an alias
With this box ticked: When you send a message, choose which address to send from. Recipients see that the message came from whichever address you choose.
With this box unticked: Messages sent to the address you're adding don’t appear in your current Gmail Inbox. Instead, you need to sign in to another account or mail system to receive the messages. The other account must be able to get mail at this address.
SMTP Settings
This now configures the sending of that same external email from your Gmail account using the external server information.
SMTP Server: This is usually "mail.domain.co.uk" (change the domain to your email's domain name and ensure to the correct second level notation - .co.uk or .net or .uk).
Username: This is usually the full email address
Password: The password for that email account
Choose "Secure connection using SSL" and change the Port No to Port: 465
Click Add Account>>
A dialogue box will appear to confirm verification with a code.
Please check an email sent to your added email account and enter the confirmation code in the box and then finish.
This completes the setup process.
If you have this account setup in your client application on your computer (Windows Mail or Outlook) or mobile device, you could now remove this email account. All email will now come in to the Gmail account you have used to add the external email account to.
Using Google Mail Online
If you use Google Mail online you will see a new label in the list in the left pane labelled with the email address you have added.
Reading New Email
Simply click this Category item to see the email sent to this new address you have just added.
Sending New Email
Open Google Mail online
Click the Compose Button (top left).
In the New Message dialogue, click the drop down arrow to the right of the From email address field and select the email address you wish to send from.
Complete the rest of the email as normal with the To, Subject and message body. Click Send.
Signatures
A Signature is usually the content you wish to add at the end of an email. This can contain:
Your ending greeting, name, address, mobile number, email address, logo and so on.
When composing a new email message and selecting the From email address, you may want to automatically include a premade signature before typing out the message body.
Setting up a signature
Click the settings cog (⚙️) at the top right>See all settings
Click on General
OR
simply click here ⚙️ to go to directly to the correct page.
Click +Create new in the Signature section of this page.
Enter the name you'd like to give the new signature (E.G: "Personal" or "Work" or "Your Company Name"). Click the Create button.
A new signature entry with that name will appear in the Signature list and a blank box appears to the right of the newly selected signature name. In this box, design your signature you want for this entry. The design can include images, rich text and url links.
Signature defaults
For each email address you can assign a signature default for new emails and for replies / forwards.
When complete click the Save Changes button at the bottom of the page.
If you feel uncomfortable following the above tutorial then we can setup this at a one of fee of £20 per email account. We use will use Splashtop and our Martin's HelpDesk support via remote desktop connection.
You can request support here
